Executive Committee Roles and Responsibilities

Chapter Officer Responsibilities

The following are the elected officer positions on the STL ASLA Executive Committee.

The Chapter President shall:

  • Call and preside at all business meetings of the Chapter and Chapter Executive Committee

  • Oversee the management and administration of the Chapter as directed by the Chapter Executive Committee

  • Work with VPs to manage chapter activities, services, and programs to ensure these meet the needs of the members by soliciting their input

  • Determine the closing date for any mail ballot

  • Provide leadership and vision

  • Promote outreach and initiate action

  • Involve the membership in Chapter affairs

  • Appoint the chairs and members of committees with the approval of the Board of Directors

  • Provide representation at meetings of the Chapter Presidents Council

  • Report on the activities and status of the Chapter at the Chapter Annual Meeting

  • Maintain close communications with Chapter Trustee

The President-Elect shall:

  • Act in the President’s behalf during the President’s absence only when the Vice President is unable to perform these duties

  • Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee

The Immediate Past-President shall:

  • Serve for one year after term as President and be responsible for long range planning and evaluation of Chapter programs and their effectiveness

  • Support the President in accomplishing the established goals and objectives of the Chapter

  • Perform such other duties customary to the office or as may be assigned by the President or Chapter Executive Committee

The Secretary shall:

  • Keep a record of all proceedings and meeting agendas of the Chapter and Executive Committee

  • Administer annual and special elections: prepares, issues, and receives election ballots, and notifies candidates of election results

  • Maintain and keep the Constitution and Bylaws

  • Maintain the Chapter roster

  • Organizes and sets the dates and times for the monthly Executive Committee Meetings

  • Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee

The Treasurer shall:

  • Supervise collection of all fees, dues, charges, and other funds due to the Chapter

  • Be the custodian of the Chapter Budget and all Chapter funds. Disburse funds only as authorized by the Chapter Executive Committee

  • Supervise the keeping and auditing of the accounts and Chapter Budget.

  • Update the Chapter Executive Committee on the Budget and accounts monthly and at such other times as requested by the President

  • File the annual online tax form and update the State Corporation form every two years

  • Work with the Chapter Executive Committee and standing committees regarding event budgets and sponsorships

  • Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee

The Chapter Trustee shall:

  • Serve for a term of three years (up to 2 terms) and shall represent the Chapter on the Society’s Board of Trustees.

  • Present the Chapter Executive Committee’s recommendations or proposals to the Board of Trustees

  • Keep the Chapter Executive Committee informed of policies instituted by the Board of Trustees

  • Be informed on Chapter and National policies, services, activities and procedures

  • Function as an information resource to the Chapter and inform and explain existing National policies, services, activities and procedures that affect the Chapter

  • Initiate constructive changes to Chapter and National policies, services, activities and procedures

  • Perform such other duties customary to the office or as may be assigned by the Chapter Executive Committee

A Member-at-Large shall:

  • Assist Chapter Executive Committee VP’s on program development, event planning, and potential Chapter initiatives.

  • Perform such duties customary to the office or as may be assigned by the Chapter Executive Committee

Chapter Executive Committee Responsibilities

The Chapter Executive Committee shall:

  • Implement policy and administer the business of the Chapter

  • Review and recommend annual programs and Budget to the Chapter

  • Administer contracts and expenditures

  • Establish programs and activities

  • Set the time and place for Chapter Annual meeting

  • Advise the President and President-Elect on creating committees

  • Select and contract for the services of an Executive Director

  • Consider, report and act on the business and policies of the Chapter

  • Put into effect the votes of the membership

  • Be the custodian of Chapter property

  • Approve nominees for office

  • Perform such other administration functions customary for it or as may be assigned to it by the Chapter membership or the Society’s Board of Trustees